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Contract for civic center awarded to Albuquerque firm

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The Roswell City Council on Thursday approved a $6.3 million proposal to remodel and expand the Roswell Convention & Civic Center, a project that will expand the civic center by 15,000 square feet and keep the center closed for eight months beginning in January.

The City Council voted 9-0 to award the remodeling contract to HB Construction of Albuquerque for $6,326,641. City Councilor Art Sandoval did not attend Thursday’s special meeting.
Another Albuquerque general contractor, Jaynes Corp., submitted a proposal for $6,845,694. The deadline for proposals was Aug. 10.
Project manager Kevin Dillon said proposals from the two firms were scored in a two-part process, without knowing the monetary amounts in the first step. HB Construction had the preferred proposal in both steps, Dillon said.
The scoring criteria in the first step included past performance, management plan, project staffing, health and safety, and other criteria.
HB Construction received a score of 47.01, of a possible maximum score of 50, while Jaynes Corp. received a score of 45.33.
Dillon said additional services offered by HB Construction, such as ground radar services and a 3-D scan of the existing facility, contributed to the scoring for HB Construction.
“The HB Construction proposal did state they would provide a preventative maintenance program and warranty for a three-year period,” Dillon wrote in a report. “This was followed up by Jaynes Corporation with the standard 12-month warranty.
“The HB Construction proposal also stated they would be on site for the first event scheduled at the facility to address any issues that may arise within the facility. Considering the construction schedule that was proposed by both parties, HB Construction had a move-in schedule of July 8, 2018, followed by Jaynes Corporation with a move-in date of July 18, 2018.”

Prolonged closure
Groundbreaking for the project is slated for October.
The last scheduled event at the civic center before the remodeling project is a craft show on Dec. 30. The first scheduled event in the remodeled civic center is the annual New Mexico Municipal League conference on Aug. 28, 2018.
City leaders said closing the civic center will enable the construction project to move along quicker, rather than if portions were closed while construction took place.
The project involves building a 15,000-square-foot addition directly to the north of the existing structure at 912 N. Main St. and extensive remodel of the existing convention center that opened in 1996 after being converted from a former Coca-Cola bottling plant.
The expansion to the north will enlarge the civic center’s exhibit hall by eliminating the current lobby. The exhibit hall has a current capacity of about 1,200 people, with a total capacity, including breakout rooms, of about 1,800.
The new wing on the north side will eliminate an outdoor area, requiring the removal of the William F. Brainerd Plaza and brick wall honoring donors, as well as trees and other features.
The new wing will include a large meeting room that can be divided into five separate meeting rooms. Plans include moving the City County dais to one of the meeting rooms, while relocating the City Council meetings to the civic center from the Roswell Museum & Art Center.
The remodeling will also include an entire new roof and telecommunications upgrades that will make teleconferencing faster and more reliable.
The project, in the works for more than three years, has been considered by the City Council for almost a decade.

Funding
The $6.3 million project is funded by a $2.50 convention center fee the city levies for every daily hotel/motel room rental in the city. Revenues from the “bed tax,” implemented by the city in November 2013, must be used for improvements to a convention center.
The convention center fee is separate from the city’s 5 percent lodgers tax, which is also imposed at city hotels and motels. Lodgers tax proceeds must be used to promote tourism and conventions.
In July 2017, the City Council approved $400,000 for the convention center design, with the architectural work going to Dekker, Perich, Sabitini of Albuquerque.
The city’s $147 million budget for the current fiscal year includes $6.1 million for construction costs for the convention center project.
The City Council in July 2014 approved issuing requests for proposals to plan and design improvements at the convention center, a process that began in 2008.
A $1.68 million project paving the formerly dirt parking lot at DeBremond Stadium, which is an overflow parking lot for the convention center, was completed in April 2016. That project included new sidewalks, lighting, water availability for landscaping and drainage improvements, and new pavement, sidewalks, and curb and gutter for Ninth Street.
Editor Jeff Tucker may be contacted at 575-622-7710, ext. 303, or at editor@rdrnews.com.

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