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Events policy delayed as it awaits committee decisions


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A proposed policy that would enforce fees and govern policy for film and TV productions and events held on city property or requiring city services still awaits approval of two Roswell City Council committees.

A Wednesday afternoon meeting of the General Services Committee scheduled to consider the Special Events and Film Policy for a second time was canceled due to a lack of quorum. Councilors Art Sandoval and Natasha Mackey were not in attendance. Councilors Steve Henderson and Tabitha Denny were present.
The committee voted to approve earlier versions of the policy July 26 and June 28. But the Finance Committee has voted twice, Aug. 3 and July 6, to table discussions after some members indicated that they would not support the policy as written, prompting revisions.
Both the Finance and General Services committees have to approve the same version of the policy before it can move forward to consideration by the entire City Council.

At previous meetings of the committees, a couple of city councilors and a member of the public have voiced concerns about earlier versions, including whether the fees will be prohibitive to nonprofit organizations or groups.
City staff have said that the policy is needed to streamline the procedures, providing one group of staff to coordinate needs, rather than requiring event organizers to go to various city departments for approval and arrangements. They also have said that the city needs to enforce fees rather than bear the labor and equipment costs for many events. In addition, staff said that organizers can request that city departments make in-kind donations of time and equipment and that the new policy and processes would allow city staff to handle those requests consistently and fairly.
The next Finance Committee meeting is slated for Thursday, Sept. 7. The next meeting of the General Services Committee is scheduled tentatively for Wednesday, Sept. 20.

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