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Finance committee reviews midyear budget

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The Finance Committee met Thursday morning to discuss the midyear Budget, which City Manager Joe Neeb presented.

Usually made in January or February, The midyear Budget is made for the purpose of adding adjustments for unexpected or unknown items prior to the first of the year according to the city website. The budget had three spreadsheets for revenue, expenses and a total for both.

The reconciling items are a large mower for Parks & Recreation, the improvement grant of $150,000 for the Boys & Girls Club of America, a kitchen remodel for a potential restaurant coming to the Roswell International Air Center, runway maintenance, and a new Caterpillar scraper and compactor.

“Some of the other requests that happened in midyear — we are going to wait on those and ask staff again to find it within the budget if at all possible,” Neeb said. “At the year-end, we will do either supplements or adjustments within the budget to balance it all the way out there.

“The budget is going to be tight regardless because there is not enough money to do everything that we all have wanted to do. It will stay tight — that’s where we’ll try to keep staff creative with trying to find ways to get that work done.”

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Neeb asked for questions on the revenue sheet and City Councilor Steve Henderson asked about the CAT scraper. Neeb said the scraper was in repair and more was wrong with it than anticipated, which is why it is being fixed.

Henderson said most of the adjustment on the budget had to do with the revenue of the under-construction Roswell Civic & Convention Center and Recreation and Aquatic Center.

In addition to the $150,000 grant from the state for the Boys & Girls Club, Neeb said the staff estimates another $108,000 would be spent if the revenue can be found. Neeb also said the intention is to fix the entire roof first before interior improvements are made.

City Councilor Caleb Grant mentioned there was a maintenance issue at Boys & Girls Club with the gutters on the north side and would like to see the club staff show more responsibility in the caretaking of improving the facility.

City Engineer Louis Najar confirmed Neeb’s statement about the roof and also said the staff would mobilize in approximately three weeks.

Henderson said the Boys & Girls Club building could be considered for an application for Community Development Block Grant program (CDBG), which Najar said he and Planning Manager Bill Morris have considered this option, and it will go to public hearing.

Neeb said he is excited for the new agreement and that the relationship should improve with the Boys & Girls Club.

Explaining expenses on the budget, Neeb said the expense line item was $146,685,884 and will adjust to $159,901,162, a change of $13,215,278.

“Between the revenue and the expenses, it all balances out,” Neeb said. “We remain with a balanced budget, which is what our requirement with the state is. The city is not allowed to expend any more money than it has available expend — contrary to some popular belief.”

Neeb said the city was able to meet most of the midyear requests through enterprise funds and the struggle was in the general funds.

Municipal Court costs were brought up by Henderson, Grant asked to see if the expenses could be brought before Finance Committee, and Monica Garcia said it would be examined.

The city will keep $3,797,250 (1/12 of the budget) in reserves and will have $1,020,459 cash for the new fiscal year.

Grant asked Neeb about the police vehicle item and Neeb said 12 officer vehicles are needed for officers going through the academy. Chief Phil Smith of the Roswell Police Department, Fleet Manager Danny Renshaw, and MikeMatthews, director of Special Services, were present at the meeting for discussion. This topic will be discussed at the next council meeting as per Grant’s request not to delay the topic any longer.

Councilor Henderson made a motion to recommend the midyear budget adjustment to the full council, Councilor Tabitha Denny seconded, and the motion carried.

The next City Council meeting will be on Thursday at 6 p.m. at the Roswell Museum and Art Center in the Bassett Auditorium.

City reporter Alison Penn can be reached at 575-622-7710, ext. 205, or at reporter04@rdrnews.com.

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