Roswell City Councilors reviewed staff recommendations on awarding the fleet maintenance and fire apparatus maintenance contracts at a Legal Committee meeting on Thursday. The awarding of both contracts was approved unanimously by Councilors Judy Stubbs, Barry Foster and George Peterson.
For the fleet maintenance contract, Foster made the motion and Peterson seconded. The vote was unanimous.
Both of the requests for proposals (RFPs) for maintenance of the estimated 600-vehicle fleet — and maintenance and repairs for the fire apparatuses — were second postings. The full city council will consider final approval of both at its monthly meeting next week.
If approved, the council’s decision would allow City Manager Joe Neeb to enter into negotiations with First Vehicle Services, an Ohio-based company, for fleet maintenance, and Wild Horse Transportation LLC, a Roswell-based company, for the fire apparatus repair and maintenance.
The original proposals were due in April. After they were received and reviewed, the city’s evaluation committee recommended to the Legal Committee awarding the contract to First Vehicle in May. Following that decision, a group of local business owners said they felt their proposals had been unfairly rejected by the evaluation committee.
In June, the full city council voted for city staff to revise the fleet maintenance RFP and the RFP for maintenance of the fire department’s apparatuses.
For the second RFP postings, Mike Mathews, director of public safety, reminded councilors that procurement staff and city attorneys reworked the entire RFP document and included a checklist to help proposers verify the information they included in their proposals. Mathews said the packet was now more user “friendly” for proposers, and thanked the staff for their work.
City Attorney Aaron Holloman said the items could go on the consent agenda — which means the council could approve the items along with the rest of the consent agenda, without discussion, at the full council meeting.
According to the agenda, four proposals for fleet maintenance were received on Oct. 23 and three proposals went to the evaluation committee because the fourth was rejected. The proposers were ranked by their scores as follows: First Vehicle Services, Forrest Tire Company (who currently maintains the city’s fleet) and Wild Horse Transportation LLC.
Three proposals were received for fire apparatus maintenance and repair services.
Peterson asked why there was no score tabulation for Wild Horse. Mathews said their proposal was the only one that could be reviewed because the others were rejected. Peterson made the motion, Foster seconded, to approve making the award to Wild Horse Transportation and the motion passed unanimously.
City/RISD reporter Alison Penn can be reached at 575-622-7710, ext. 205, or at firstname.lastname@example.org.