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City council to consider surplus property policy


Copyright © 2021 Roswell Daily Record

Surplus property and how to handle it will be among the items the Roswell City Council will consider at its regular meeting this week.

The meeting will be at 6 p.m. Thursday in Meeting Room A of the Roswell Convention and Civic Center, 912 N. Main. Due to state health orders, the public is encouraged to attend electronically. The meeting will be livestreamed on the city’s YouTube channel. Those wanting to participate can do so through GoToMeeting virtual meeting software.

By computer, tablet or smartphone, the meeting can be joined at https://global.gotomeeting.com/join/815060573. To join by phone, call 669-224-3412 and use access code 815-060-573.

The council will consider approving a new policy that will address the disposal of surplus property “in a manner that will serve a ‘public purpose,’” according to the policy written by Robert Glenn, deputy superintendent of the utilities department.

The policy states the city warehouse staff is responsible for disposal of surplus property, with exceptions of real property, seized and unclaimed property in the police department, items purchased with grant funds and computer and electronic data storage equipment.

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The policy outlines how surplus property can be disposed of, including transferring it to another department or public agency, trade-ins, sales and use of online auctions.

It says city employees or city officials can bid on surplus property listed for disposal, but not while on duty or while acting in official capacity for the city.

The policy also says city employees and officials are prohibited from personal gain in disposing of surplus property and specifies they cannot claim ownership or give away any materials the city disposes of, including trash.

The city’s Legal Committee discussed and voted 4-0 to recommend the policy at its Jan. 28 meeting.

Two resolutions concerning surplus property are also on the council’s agenda.

Resolution 21-9, which is included in the consent agenda, would authorize the sale of a 2003 Freightliner truck used in the city’s Sanitation Department to Chaves County.

The truck, according to a valuation report, has 275,921 miles on it and was taken out of service in July. It leaks oil, coolant, transmission and power steering fluid, has seven flat tires and a dead battery. The county has indicated it would have use for the vehicle, however, and has offered $2,000 for it.

Under new business, the council will also consider Resolution 21-8, which would authorize the sale of items donated to the Roswell Public Library from the estate of John Rey Green. The items, which include a 1999 Dodge Stratus, a watch and several pieces of jewelry, were estimated to have a value of $2,500 or less.

The meeting’s consent agenda contains 12 other items in addition to last month’s minutes. The items were previously considered and voted on in committees and will be voted on by the full council in one action as routine items. Any councilor can request an item be removed from the consent agenda and placed on the regular agenda for discussion and vote, however.

In new business, the council will also consider approving the following:

• A real estate purchase for land adjacent to the Spring River Zoo for $415,000.

• Phase two of the wayfinding consulting services agreement with Groundwork Studio, Albuquerque. The work is part of an agreement awarded in October.

• Awarding a rehabilitation project for a portion of the Spring River Trail to Constructors Inc., Carlsbad, for $208,501. At the request of City Engineer Louis Najar, the Infrastructure Committee voted 3-0 not to recommend the project so it could be reduced in scope and budget and be rebid.

• Design services in the amount of $42,420 to Huitt-Zollars Inc., Dallas, for two improvement projects at McBride Veterans Cemetery — a cover for military honor guards next to the existing pavilion and a helicopter memorial. The project is funded by a legislative appropriation.

Items on the consent agenda include:

• A request for proposals to create a pool of contractors for water main work.

• An agreement for design services for dissolved oxygen improvements at the waste water treatment plant to HDR Engineering, Albuquerque, for $102,481. The improvements will help the city meet new guidelines for dissolved oxygen in effluent water.

• Leases at the Roswell Air Center for Ascent Aviation Services and several individuals.

• A lease renewal with Eastern New Mexico University-Roswell for an area of the old municipal airport.

City/RISD reporter Juno Ogle can be reached at 575-622-7710, ext. 205, or reporter04@rdrnews.com.

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